Nov 22, 2021

Traveling Project Manager

  • Robinson Construction
Management/Supervisory

Job Description

Robinson Construction is a Design-Build General Contractor specializing in the completion of process-intense manufacturing facilities throughout the United States. Our clients include heavy industrial, manufacturing; food grade processing plants, chemical and processing; power and renewable energy; healthcare facilities, and mining industries, as well as federal, state, and municipal agencies.

We are hiring a Traveling Project Manager

This purpose of this position is to accurately quantify the cost of projects to capture profitable work in support of the company’s get work goals.   

ESSENTIAL RESPONSIBLITIES:
•    Provides overall management and administration for all assigned projects to ensure the successful completion of the projects safely, on time, within budget, to the satisfaction of the owner and engineers
•    Assists in or provides overall account management for assigned accounts
•    Aids engineering, estimating, business development and procedure documentation on an as needed basis
•    Maintains positive client relationships to leverage future repeat business
•    Assume responsibility for the total and profitable management of assigned projects; from budget and scheduling stage to final punch list and completion, to include all coordination of design, purchasing and field production.

DUTIES:
•    Possess a good working knowledge of standard contract language used in the construction industry.
•    Be knowledgeable about prevailing wage law and worker classification guidelines.
•    Become familiar with all aspects of the plans, technical specifications and contract language for assigned projects.
•    Assist the Estimator in developing the working budget from the Estimator’s original estimate.
•    Develop the project schedule and incorporate the labor budget, procurement lead times and contract dates.
•    Develop Project Information Sheets for assigned projects.
•    Following the lead of the Estimator, prepare a list of major subcontractors and suppliers.
•    Maintain the electronic filing system in accordance with standard company procedure for assigned projects. 
•    Maintain contact information in Procore for the owner, engineer, subcontractors and vendors.
•    Solicit supplier and subcontractor quotes for those supplies and services not committed by the Estimator.  For large and/or technical solicitations use a well written Request for Proposal.
•    Issue written Purchase Orders in a timely manner to protect quoted pricing and to ensure timely delivery of materials and equipment to meet the project schedule.
•    Issue written Subcontract Agreements in a timely manner to protect quoted pricing and to ensure that the subcontractor’s materials and crew are available to meet the project schedule.
•    Prepare Purchase Orders and Subcontracts in a manner which protects the interest of the company and binds the vendor on price, schedule, quality, safety, documentation, manufacturer services, warranty, spare parts, etc.
•    Ensure timely completion of a thorough shop drawing submittal log including the applicable plan sheet, specifications, location, etc.
•    Develop the schedule of values and application for payment forms in close coordination with the working budget and project schedule.
•    Perform a thorough review of all shop drawing submittals to ensure compliance with the plans and technical specifications and provide overall management of the shop drawing submittal process. 
•    Ensure that the necessary directional and promotional signs are posted on site.
•    Ensure that the appearance and condition of the site presents a favorable image to the client and public.
•    Prepare the prevailing wage skill level pay rate form and submit to the payroll department for assigned prevailing wage projects.
•    Coordinate with the Project Superintendent in decisions and assignments regarding crew size, equipment type, and construction technique.
•    Coordinate with the HR Department and other Project Managers to secure the necessary craft and supervision to progress and complete projects in accordance with the schedule and contract requirements. 
•    Assist the Project Superintendent in coordinating with foreman and craft workers for reassignments to and from assigned projects.
•    Cooperate with the HR Department and other Project Managers for the equitable distribution of human resource talent across all Company projects. 
•    Ensure well documented coordination with the Owner and Engineer regarding technical issues and general correspondence.
•    Develop a plan for temporary facilities and access to the project.
•    Develop detailed work plans for complex projects.
•    Ensure daily coordination and communication with the Project Superintendent.
•    Check daily timesheets to ensure proper cost codes, worker classifications, class codes, workers compensation codes and to ensure compliance with applicable overtime and holiday requirements.
•    Assign the applicable job cost accounts and approve A/P invoices for payment.
•    Ensure that the appropriate retainage is held on all subcontractor sand suppliers to maintain the appropriate leverage.
•    Arrange for timely delivery and return of required rental equipment.
•    Process change orders to include the associated budget changes.
•    Update the monthly job status report on the 25th of each month and submit to the Controller.
•    Meet with the Project Superintendent weekly for schedule review.
•    Ensure timely processing of progress payment requests including stored material invoicing.
•    Request reduction in retainage at appropriate intervals.
•    Update the progress schedule at appropriate intervals and distribute to field supervision.
•    Coordinate with the Project Superintendent as necessary to complete the project on time and on budget.
•    Coordinate with subcontractors to ensure progress is consistent with the schedule. 
•    Conduct periodic site visits to ensure safety, quality and progress are appropriate. 
•    Conduct monthly job site safety audits.
•    Coordinate with the Project Superintendent and Field Engineer to ensure that safety issues are resolved in a timely manner.
•    Coordinate equipment startup services with the equipment manufacturer and/or vendor.
•    Assemble the project O&M manual and distribute to the Project Superintendent prior to installation of the equipment.
•    Submit the final O&M manual including start up reports, warranties, etc. to the owner and engineering near the end of the project.
•    Ensure the timely closeout of assigned projects.
•    Ensure receipt of certificates of substantial and final completion in a timely manner.
•    Along with the Project Superintendent, serve as the company’s primary representative for assigned projects.
•    Maintain a professional working relationship with the owner, engineer, subcontractors and suppliers.
•    Cooperate with Senior Project Managers and the Vice President in efforts to standardize company project management procedures.
•    Promote and assist in the advancement of the computer knowledge of the field supervision.
•    Implement the standard Project Management Procedures adopted by the company for all assigned projects.
•    Ensure that Project Superintendents maintain good quality daily logs, as-built drawings and other project related documentation.
•    Interface with the Project Superintendent to ensure proper development opportunities for Field Engineers and Foremen.
•    Ensure compliance with OSHA safety requirements and maintain proper safety reports and policies on site.
•    Ensure adherence to the Substance Abuse program and all company policies.

REQUIRED COMPUTER SKILLS/PROGRAMS:
•    Microsoft Outlook, Word, Excel, PowerPoint, Access
•    Microsoft Project
•    Primavera P6 Schedule 
•    Sage Accounting Software
•    Procore Project Management Software
•    Rhumbix Construction Software and Microsoft Power BI

SUPERVISORY RESPONSIBILITIES:
•    Be able to effectively communicate and coordinate with the field supervisory staff, field engineers, assistant project managers, subcontractors and vendors.

EDUCATION / EXPERIENCE:    
•    Bachelor's degree in construction management, engineering, or related field preferred 
•    5+ years' Project Management experience
KNOWLEDGE / SKILLS / ABILITIES:
•    Prior project management experience with large-scale projects of $5 to $50 (plus) million involving some or all of the following: site work, foundations, structural steel, process equipment, material handling equipment, process piping, pre-engineered metal buildings and subcontractor management preferred
•    Extensive knowledge of construction principles/practices required
•    Able to identify project impacting critical issues and challenges
•    Ability to negotiate with and manage subs and/or vendors
•    Ability to read, understand and interpret agreements, drawings, specifications, scopes of work and project schedule
•    Thorough understanding of schedules, project budgets, submittals, change orders, and job costing
•    Ability to work under pressure
•    Excellent interpersonal and communication skills to be able to effectively communicate and coordinate with the field supervisory staff, field engineers, assistant project managers, subcontractors and vendors
•    Proficiency with Microsoft Office computer applications and basic AutoCAD required; Procore experience a plus
•    Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future

PHYSICAL REQUIREMENTS:
    Ability to work at a computer for long hours in an office environment.

Management Discretion:  The job duties and requirements that this document describes may be altered or supplemented at any time at the sole discretion of Robinson Construction. 

Employment at Will:  This document does not create an employment contract, either express or implied.  All employment is employment-at-will.

Robinson Construction is an EOE/AA Employer


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